There are numerous different ways that data rooms can use to determine their pricing. Some are per-page priced and some are dependent on the size of storage. Some charge a flat fee per month. It is crucial for M&A professionals to be aware of the average VDR price for each pricing model so that they can make informed choices about the best vendor that meets their needs and budget.

One of the most commonly used ways to determine the cost of goods is to base it on the number of documents stored in the data room. This is a great option for teams that don’t require a lot of flexibility with the sizes of files they can upload, but it doesn’t make sense for projects that require a lot of collaboration.

Some companies also calculate the price of a data room by taking into account the number of administrators. This is a good option for teams that have fewer needs for collaboration and sharing of documents, but is costly when projects require more advanced tools, such as security, visual analytics, and collaboration.

Other vendors use the flat-fee model for monthly billing. This is a great option for long-term M&A transactions with a varying timeline that is difficult to data room services aiding in risk assessment and management estimate. This pricing model can be used by companies who wish to avoid the expense of scanning and uploading a significant number of physical documents. Another thing to consider with this model is whether or not the provider provides customer service in the pricing. Certain providers, for example offer support from an assigned coordinator on the weekends and even after office hours. This is a great option when working with documents that require time.